Now Hiring: Moon Fest Production Assistant


About us

Still Moon Arts Society (Still Moon) inspires vibrant and connected communities by facilitating artistic experiences and nurturing a passion for nature. They do so through their eco-arts and environmental stewardship programming, majorly serving equity-denied communities, and founding festival, the Renfrew Ravine Moon Festival.

Moon Festival 

Renfrew Ravine Moon Festival is a free community arts and sustainability festival that happens throughout the month of September. It is rooted in traditions of Asian Mid-Autumn Festivals, which celebrate the harvest moon and harvest abundance. Moon Festival exhibits hundreds of Vancouver’s emerging and professional artists, showcases the natural beauty of one of Vancouver’s only above ground streams in a natural forest, the Renfrew Ravine, and shares art, cultural and sustainability workshops with the community. 2022 marks the 20th anniversary of the Moon Festival! 

The Role

The Moon Festival Production Assistant supports the Moon Festival Production Manager with logistics and execution of the 20th Annual Renfrew Ravine Moon Festival. The chosen candidate will be a strong communicator and highly organized. They will have experience running events and performing logistical/organizational tasks. As the main point of contact at the merchandise and information table, the chosen candidate will be confident chatting with attendees, sharing information about Still Moon and requesting donations for the Festival. Through this job, the individual will build an understanding of event planning, administrative tasks, and community outreach required to run an arts festival.

Major events that Production Assistant will be involved with include the Harvest Fair, Consciousnesses of Streams Finale, Streamside Lantern Installation and the Lost Stream Parade. 

Responsibilities

  • Support Still Moon’s Moon Festival Production Manager in logistics, production, and festival staff support
  • Coordinate with artists ensuring required documentation is gathered; payment/invoicing, artist bios and contracts 
  • Support finale stage manager and lead choreographer with performance logistics (communication with participants, honoraria, attendance)
  • Support set up, take down and running festival events   
  • Coordinate technical rentals 
  • Organize and take inventory of event and festival materials
  • Track event statistics as required by funders 
  • Perform miscellaneous errands and duties as needed 
  • Take meeting minutes as required 

Qualifications and Skills

  • Experience with festival and/or community event planning 
  • Experience with coordination; organizing and scheduling, using spreadsheets, liaising between parties, delegating tasks, providing support and mentorship to volunteers and festival staff
  • Confidence in written communication (professional email communication)
  • Friendly, outgoing, and assertive communicator; likes sharing information, ideas and stories, is comfortable giving instructions and delegating tasks; experience in customer service, an asset 
  • Excellent organizational skills, including time management and prioritization
  • Proficient in G-Suite (Google Drive, GoogleSheets, GoogleDocs); experience with Asana an asset
  • Interest in arts, community development and environment
  • Able to work independently and take initiative
  • Demonstrated ability to adapt to varying work environments
  • Drivers license and/or access to a car an asset
  • Second language (especially Cantonese, Mandarin or Tagalog), an asset
  • Personal computer and phone required

    This position is funded by Canada Summer Jobs. To be eligible, youth must:

    • be between 15 and 30 years of age at the start of the employment*;
    • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
    • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

    Job Details

    Salary: $ 18 / hour  

    Start Date: May 23rd – May 30th

    End Date: Oct 3th – Oct 10th

    Schedule: 25 – 35 hrs/week; 550 – 600 hours required 

    Location: Renfrew-Collingwood Community, Vancouver

    Please submit your resume and cover letter by February 18th, to Madelyn Read at madelyn@stillmoonarts.ca.

    Still Moon Arts is committed to creating a just, equitable, diverse, and inclusive workplace. We value the leadership of people who have been historically and systemically marginalized and strongly encourage racialized, Indigenous, persons with disabilities and LGBTQA12+ candidates to apply for the role. 

    COVID-19: Still Moon is responding in accordance to government and health official recommendations. A combination of on-site and remote work is required.