Now Hiring: Moon Fest Production Manager


About us

Still Moon Arts Society (Still Moon) inspires vibrant and connected communities by facilitating artistic experiences and nurturing a passion for nature. They do so through their eco-arts and environmental stewardship programming, majorly serving equity-denied communities, and founding festival, the Renfrew Ravine Moon Festival.

Moon Festival 

Renfrew Ravine Moon Festival is a free community arts and sustainability festival that happens throughout the month of September. It is rooted in traditions of Asian Mid-Autumn Festivals, which celebrate the harvest moon and harvest abundance. Moon Festival exhibits hundreds of Vancouver’s emerging and professional artists, showcases the natural beauty of one of Vancouver’s only above ground streams in a natural forest, the Renfrew Ravine, and shares art, cultural and sustainability workshops with the community. 2022 marks the 20th anniversary of the Moon Festival! 

The Role

The Moon Festival Production Manager works with the Artistic Director, Communications Manager and Operations Manager, to produce the Renfrew Ravine Moon Festival. The Artistic Director guides the concept and vision for the Festival and the Production Manager oversees, manages and executes the Festival. The chosen candidate will have experience running large events, festivals or conferences. They are a strong communicator, comfortable managing and delegating, highly organized, value arts and cultural development, and understand the logistics of running large-scale events.

Major events that the Production Manager will be in charge of include the Harvest Fair, Consciousnesses of Streams Finale, Streamside Lantern Installation and the Lost Stream Parade. 

Responsibilities

  • Coordinate and manage festival logistics; artists, workshops, technical rentals, contract personnel, tech crews, riggers, drivers, event supplies, legal/government documents (including permits), safety and event protocols, production schedules, crew training, etc.  
  • Lead and manage main festival: support on-site managers and artists, manage timelines (truck schedule, pick up schedules, and food schedules) and be responsive to the needs of major festival days
  • Oversee Moon Festival marketing and communications; call for artists and volunteers, festival program, merchandise, etc. 
  • Liaise with community partners, sponsors, and partners
  • Conceptualize Moon Festival in collaboration with the Artistic Director
  • Guide/lead the Youth Committee who helps organize parts of the Harvest Fair
  • Co-facilitate lantern, and other art-making workshops, if appropriate 
  • Coordinate and lead festival evaluation, including sending surveys to attendees, participating artists and volunteers, and leading team feedback session post-festival 
  • Support funding initiatives for Moon Festival through grants, foundations and/or corporate sponsorships; Complete final reports
  • Hire and train Moon Festival Assistant and Volunteer Coordinator
  • Maintain documentation, Google Drive and logistical documents; event statistics, production manual, festival spreadsheets, etc.  
  • Organize and keep track of Moon Festival inventory
  • During festival off-season, manage Still Moon costume rentals and artist contractors for external events  

Qualifications and Skills

  • Experience managing/producing large festivals, events or conferences 
  • Experience managing and providing oversight/direction for people
  • Experience with coordination; organizing and scheduling, liaising between parties, delegating tasks, providing support and mentorship to volunteers and festival staff; leads by example
  • Excellent English written/verbal communication; second language (particularly Cantonese, Mandarin, Vietnamese, Punjabi and/or Tagalog) an asset
  • Experience planning accessible programs and events, an asset
  • Excellent organizational skills, including time management and prioritization
  • Proficient in G-Suite (Google Drive, GoogleSheets, GoogleDocs); experience with Asana an asset
  • Able to work in varying environments (fast pace, collaborative working, remote)
  • Able to work independently, set own deadlines, and take initiative
  • Knowledge of Chinese culture and heritage (especially in relation to Moon Festival), an asset
  • Knowledge of principles of diversity, equity, and inclusion
  • Post-secondary studies in event planning or a related field, an asset
  • Drivers license and/or access to a car, an asset 

Salary: $ 36,400 ($25/hr) – $ 37,128 ($25.5/hr)

Intangibles: 3 weeks vacation, winter holiday office closure, sick / personal wellness days, flexible working hours, garden meetings with the team, a collaborative and positive working environment

Start Date: Pending, March 16th

Schedule: Averaging 28hrs/week throughout the year; hours / week vary, season dependant; September and months leading up to the festival will require 30-35+ hours 

Location: Renfrew-Collingwood Community, Vancouver

Note: Personal computer and phone, required

Please submit your resume and cover letter by February 28th, to  at lindy@stillmoonarts.ca. Please note this position will stay open until the right candidate is found.

Still Moon Arts is committed to creating a just, equitable, diverse, and inclusive workplace. We value the leadership of people who have been historically and systemically marginalized and strongly encourage racialized, Indigenous, persons with disabilities and LGBTQA12+ candidates to apply for the role. 

COVID-19: Still Moon is responding in accordance to government and health official recommendations. A combination of on-site and remote work is required.